Privacy at camp koinonia
We at Camp Koinonia, Koinonia Christian Camp and Conference Center take your privacy seriously. We are committed to maintaining your trust in our services through a demonstrated respect for your personal information. The following Policy governs our general information use, collection and sharing practices. Should you ever have questions or issues related to Camp Koinonias’ information practices, please contact us at 509.304.9541.
A. Notice
1. Who are we? Camp Koinonia is a non-profit organization incorporated in the State of Washington by the Pacific Northwest Church of the Brethren. We exist to provide guests time to spend in the outdoors simply, peacefully together.
2. Why do we require your personally identifiable information (PII)? Camp Koinonia collects and shares your personally identifiable information for organizational purposes of administering camp services for campers and/or their parents/legal guardians. We collect PII when you register to attend a camp through our website or brochures; we collect your pertinent medical information when enrolling in camps to ensure we have the necessary information to support your medical care during normal camp operations or during an emergency. We may also use images of campers taken during each camp for the purposes of education and promoting the camp(s) and give you the opportunity to opt out of these being shared or at anytime they may be removed. We utilize CampBrain registration software that has a reputable history of serving camps like ours.
3. What personally identifiable information does Camp Koinonia require, use and share? Camp Koinonia and its camp personnel require PII to run the camp’s day to day operations. These operations include, but are not explicitly limited to the following activities and associated information collection:
Camper registration and related administration services
Camper names, first and last
Parent/guardian names, first and last
Camper age/date of birth
Camper mailing and electronic mailing addresses
Camper and parent/guardian phone numbers
Camp Koinonia may collect the above information, along with other information, through the Camper Information Form at time of registration. .
Camper medical registration and treatment
Camper/patient name, first and last
Medical history on medical forms
If applicable, Camp Koinonia may collect individual camper medical information necessary to administer routine and emergency medical care during the camper’s stay. You will have the opportunity to share this information via hard copy to avoid online forms.
Communication and correspondence with campers
Camper testimonials
Camper names, first and last
Parent/guardian names, first and last
Camper/parent/guardian mailing and electronic mailing addresses
Camp Koinonia may use the above information to directly communicate with campers and/or their parents/legal guardians about camp activities and upcoming events.
If campers provide testimonials about their camp experience and consent to the publication of the testimonial, no identifiable information will be published with the testimonial unless the writer specifically consents to the use of his/her name.
Camp promotions and marketing
Camper photographic images without names
These images, which may be collected from photographs taken by camp staff during the camp, may be used for promotional materials such as web pages, brochures or other marketing materials. If used, only the images themselves shall be used; no names shall be included unless the person is over the age of 18 and permission is given by the person pictured.
B. Choice/Consent
At Camp Koinonia, you provide us your consent to the use and sharing of your PII in accordance with this Policy when you register a camper to attend a Camp Koinonia. Please review this Policy and any registration materials to ensure your understanding. Should you have any questions or wish to limit the use of your information, please direct any questions to Camp Koinonia per section G below.
C. Access
To the extent possible, customers will have the timely right to review their PII to ensure such information is accurate. Should you have questions about, or updates to your PII, please contact Camp Koinonia directly per section G below. Camp Koinonia staff access to customer PII shall be limited to those with an operations-related requirement to use such information.
D. Security
To protect your personal information from unauthorized access and use, we use commercially reasonable administrative, technical and physical security measures to include policies, training, computer safeguards, as well as access-controlled file rooms and buildings.
E. Limited Use
Camp Koinonia shall only use PII for the purposes described in this policy or in any form or document through which it collects such information. We will not share your PII with outside firms, sell it to outside agencies
F. Minimal Use
Camp Koinonia shall only use the PII necessary to accomplish any organizational purpose. Camp Koinonia personnel shall use discretion in the use of camper PII at all times.
G. Enforcement and Redress
This Policy is subject to change as our operations grow and change with your needs. Therefore, we will provide you notice of such Policy changes and provide you the opportunity to consent to any additional uses of your PII.
Should you have any questions about this Policy or the use of your personal information, please contact Camp Koinonia 509.304.9541 or director@campkoinonia.org. We shall respond within a week and investigate any compliance issues resulting under this Policy.
This Policy only applies to Camp Koinonias’ website and Camp Koinonias’ camp operations. Camp Koinonia is not responsible for the privacy policy and practices on other websites that may be linked to our website.
